Cambridge-Spring-Exhibitor-and-Sponsor

VendorFest Cambridge is back after a successful inaugural event in October 2022, which included over 500+ attendees and a SOLD-OUT exhibit hall!

Why Exhibit?

Generate leads and build client relations for your west coast sales team
Easy tabletop event, save on cost of shipping a trade show booth
Event venue within walking distance of local biotech and pharma
Mingle with more than 500 drug discovery & development professionals attendees
Eat! Drink! Market! All food and beverages will be co-located in the exhibit hall to promote positive opportunities for vendor/biopharma interactions
Energized exhibit hall foot traffic will be driven by Exhibit Hall passports, Prize Wheel, plus sponsored raffles
Promote your presence at VendorFest Cambridge to your customers and prospects with a free marketing kit that includes promotional emails and banners
Elevate your exposure and branding through exclusive and customizable sponsorship opportunities
Multi-Fest discounts are available if exhibiting or sponsoring in more than one event
Lead retrieval will be provided by EXPO Pass

Le Méridien Boston Cambridge,
20 Sidney St, Cambridge, MA 02139

GENERAL EXHIBIT INFORMATION

Exhibit Set-up
May 11: 10:15am-11:45pm
Exhibit Hours
May 11: 12:00pm-4:00pm
Exhibit Dismantle
May 11: 4:00pm-6:00pm

IMPORTANT DEADLINES

January 6: Vendor Registration Opens
January 13: Attendee Registration Opens
May 11: VendorFest Opens

Exhibit & Sponsorship Opportunities

	TABLETOP EXHIBIT SPACE	$2,500
Each exhibit space is a 6 foot tabletop exhibit space, including a 6' table skirtless table with two chairs and electricity. There is limited space behind the table display, we recommend 2-3 booth staff max at any given time. There is an unlimited number of booth staff that can be registered. Wifi is available in the convention area of the hotel. Space is reserved on a first, come first assigned basis and will do our best to accommodate requests to be separated by competitors. Multiple exhibit spaces can be purchased by the same company. Exhibitors must provide their own tablecloth. The exhibit space is a tabletop exhibit space, so no pop up booths can be used. Pull up signage is allowed. Exhibits must be installed within the parameters of your exhibit space with no components extending beyond. All interactive features must be installed with the confines of your exhibit space. Your installation may not block other exhibitors. No banners, signs or other material may be nailed, taped, hung to any hotel property.

	LEAD RETRIEVAL	$300
Lead retrieval will be provided by our partner ExpoPass. EXPO Pass will reach out as it gets closer to the event for you to purchase your Lead retrieval system. EXPO Pass offers an app for all mobile devices and the ability to customize your lead generation questions to best qualify your leads. Each exhibitor is allowed up to 5 users of the EXPO Pass app during the exhibit. All leads can be exported in an excel spreadsheet.

BADGE LANYARD

(Exclusive)

$3,000

Your corporate logo displayed on the VendorFest badge lanyard, distributed to all attendees upon arrival at the conference.

	CONFERENCE BAGS	$3,500
Be the first and most consistent company logo seen by VendorFest attendees. Attendees will carry your logo on their branded bag throughout the conference. Sponsorship includes one promotional item in the bag, which is subject to approval.

	FOOD & BEVERAGE SPONSORSHIP	$3,000
Sponsor one of our food or beverage stations around the exhibit hall. Sponsor signs will be prominently displayed at food stations.

PRIZE WHEEL

(Exclusive)

SOLD OUT

Sponsor the VendorFest prize wheel in your exhibit space. The prize wheel booth will be manned by the sponsor’s staff, and all the branded giveaways are branded with the sponsor’s logo. Prize wheel, complimentary exhibit space, and 2500 branded items are included in sponsor fee.

TOTE BAG INSERT

(Exclusive)

$750

Make sure you get in front of all conference attendees with your promotional material. You'll send your marketing piece or catalog to us and we'll make sure it gets in the hands of all attendees. Marketing insert is subject to approval.

HEADSHOT LOUNGE

(Exclusive)

$12,000

The Headshot Lounge offers attendees the opportunity to have free professional portraits taken while they are at VendorFest. The lounge will be branded with your company’s logo and promoted with additional signage. As the exclusive sponsor, you will also have the option to display promotional materials and giveaways at the Headshot Lounge. This sponsorship includes the cost of the photographer, the Headshot Lounge exhibit space, and one exhibit space for the sponsor.

METER BOARDS

(Limit 4)

$3,000

Display your marketing message or product information on one or more of these double-sided, freestanding 8' x 3' signs placed in high-traffic areas.

	BRAND VISIBILITY LONG AFTER THE EVENT
To keep your brand top of mind after the event, give them a gift they will actually use in their everyday lives. The following items are sponsorable with your company logo along with the VendorFest logo and will be handed to each attendee at registration.
Event Notebook with Stylus Pen		$3,500

Stainless Steel Straw Set		$4,000

16oz Stainless Steel Travel Tumbler		$6,000

Cell Phone Power Banks		$6,000

Tech Travel Kit		$10,000

Wireless Earbuds		$10,000

Rocketbook Fusion Executive Notebook with Pen		$20,000